Recruitment

AI Agent that Parses Resumes Automatically

Built for Hiring Teams

Reviewing resumes one by one takes time and invites errors. How do you make sure nothing important gets missed while moving fast?

This automation reads incoming resume PDFs, extracts key details like name, experience, and skills, and logs everything into Google Sheets in a structured format so hiring teams can review faster and more accurately without digging through files manually.

Try this AI Agent now
Illustration highlighting 1,500+ resumes handled per month with zero manual data entry, showing resume approval and rejection process alongside a smiling woman using a laptop.

What to Expect

Fully automated resume intake for hiring teams who need clean, structured applicant data fast.

It checks every submission, pulls the right details, and logs them instantly into your system.

n8n workflow diagram for resume processing, extracting text from PDF, classifying document type, using OpenAI for structured output, and updating Google Sheets automatically.

When a new resume comes in through the form, this automation checks the file, confirms it’s a proper CV, and pulls out key info like name, email, education, skills, and work history. It uses n8n and Google Sheets to log everything in a consistent format, so nothing slips through the cracks. No need to open attachments or copy anything by hand.

It cuts out busywork and gives you organized data from the start.

The old way?
Done manually.

Here’s what the old process looked like:
Open each file one by one
Scan for names, emails, and experience
Copy details into a spreadsheet
Double-check for typos and missing info
Repeat the process for every applicant
It was slow, error-prone, and made it easy to miss out on qualified candidates while your team got stuck in admin work.

The new way?
Fully automated.

With this automation, the entire process gets handled for you:
Check every file for valid format
Extract key info like contact details, skills, and history
Log everything neatly into Google Sheets
Skip the attachments and manual copy-paste
Get structured data instantly, ready to review
It saves hours per week, improves accuracy, and helps you focus on moving the best candidates forward.

Work Smarter, Not Harder

Book your free 30-minute automation review and see how no-code workflows can free up your time.

How the Automation Comes Together

The intake process starts when a resume is submitted through the form, where the Form Node checks if everything is filled out correctly before moving forward.

n8n handles each step from start to finish, making sure the data flows smoothly from submission to processing without needing manual work.

GPT-4.1 mini extracts the key details from the resume and sends them to Google Sheets, where everything is stored in a clean and trackable format.
Visual workflow showing resumes processed through n8n automation, connected to Google Sheets, OpenAI, and structured form filling for analysis and review.
AI Agent toolkit

Tools used to build this AI agent

n8n logo
n8n

Orchestrates the entire process: collects CVs via form, routes them through AI, and stores the output.

openai logo
OpenAI

Analyzes the resume text, identifying and extracting key data fields like skills, education, and experience.

google sheets logo
Google Sheets

Stores all structured applicant data in a centralized, searchable format for easy access and tracking.

What You'll Gain

Zero manual data entry

No more opening PDFs, scanning for details, or copying into spreadsheets.

Works with every submission

Each uploaded CV is checked, parsed, and logged instantly, no delays.

Handles up to 1500 resumes per month

Screens more applicants without extra staff or added workload.

Saves hundreds to thousands monthly

Replaces manual screening with a fast, low-cost automation.

Ready in under a day

The full workflow is quick to set up and runs with minimal maintenance.

Cost Comparison with AI Agents

Here’s a quick overview to help assess monthly costs and workload volume for ongoing operations.
vs
AI Agent for Resume/CV Parser
Ranges from $60 to $150 per month, including AI usage (GPT-4 Mini), Google Sheets API, and automation tools.
Can handle 300 to 1,500+ CVs per month with real-time AI analysis and structured data capture.
Manual Resume Screener
Ranges from $500 to over $2,500 per month based on HR salary, workload, and hours spent manually.
Typically limited to 50 to 200 resumes per month depending on staffing, availability, and manual effort.
We automate, you accelerate

We'll handle the tech so you don't have to.

You don’t need to set up or learn how automation works.
Our AI agents are built to run fully hands-off, like a clone that handles the repetitive tasks for you.

Need something custom? We’ll handle it all including:

What is prompt writing and optimization?

It is the process of crafting and refining instructions for AI so it understands the task, delivers accurate results, and formats the output exactly how you need it.
What we do exactly?
Understand your context and use case
Help optimize and rewrite your prompts
Test and refine outputs until it’s working perfectly

What is automation flow design and testing?

This is where we map out how your AI agent behaves: when it runs, what it checks, how it reacts, and what to do if something fails. We don’t just build it. We test it end to end.
What we do exactly?
Design the full logic and decision tree
Add fallback steps for edge cases
Run multiple rounds of testing before launch

What are tool integrations?

We connect your AI agent to the tools you already use. Email, spreadsheets, CRMs, databases, APIs, and more. Everything stays in sync without you needing to copy and paste a thing.
What we do exactly?
Identify which tools your agent needs to talk to
Set up reliable two-way connections
Ensure smooth data flow across systems

What is delivery setup?

Delivery setup means we make sure your AI’s output gets exactly where you need it. Whether that's your inbox, a Google Sheet, your Slack channel, or a CRM.
What we do exactly?
Configure where and how outputs get delivered
Format results so they’re ready to use
Schedule timing or triggers for delivery

What is ongoing maintenance and updates?

AI agents aren't set and forget. We handle updates to prompts, workflows, and integrations so your system keeps working as your needs change.
What we do exactly?
Monitor performance and catch issues early
Update logic, prompts, or tools as needed
Keep everything running behind the scenes

Let us handle it for you.

Just send us an email and tell us the task that is wasting your time and we’ll design the agent and run it in the background.

Or, enter your email and we'll send you how to get started.

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Frequently asked questions

We’ve covered the usual questions. Got a unique one? Send us an email

Can I customize the fields it extracts?

Yes. Want to add new ones like LinkedIn or GitHub links? We can train the agent to grab that too.

Does it only work with PDFs?

Right now, yes. It checks the file type on upload. Keeps things simple and clean. No zip files, no Word docs.

What happens if someone uploads the wrong file?

The AI flags it. The form can reject it. No bad data gets through.

Built to be Cloned

You can take this exact setup, plug in your own hiring flow, and have an automated resume intake system running within minutes. Whether you're handling interns or senior hires, if resumes come in, this fits the process.

Manually reviewing PDFs and copying data into spreadsheets wastes time and leaves room for mistakes. This automation pulls clean, structured info from each CV and logs it instantly, so your team stays focused on hiring, not admin work.

The agent is ready. It works out of the box, and you can tweak it to fit your roles, forms, or tracking sheet with almost no effort.

Need help getting it live? Just ask. Fill the form or Send us an email

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{ "automation_name": "AI Agent for Resume Parsing", "type": "AI-Powered Resume Intake and Structuring Workflow", "tech_stack": ["n8n", "OpenAI GPT-4", "Gmail", "Google Sheets"], "data_sources": ["Email attachments", "PDF resumes", "CV uploads"], "output_format": ["Structured candidate data", "Google Sheets log", "CSV export"], "prompt_style": "Schema-based extraction with role matching, skill parsing, and summarization", "use_cases": [ "Parse resumes automatically from emails or uploads", "Extract candidate name, role, skills, and contact info", "Feed structured applicant data into spreadsheets", "Support recruiting teams with faster candidate screening" ], "deployment": "Self-hosted in n8n with email triggers, file handling, and AI parsing into Google Sheets", "tags": ["resume parser", "AI agent", "applicant tracking", "hiring automation", "GPT-4", "n8n", "HR tech", "CV extraction"] }