Recruitment

AI Agent that Scores Resumes Instantly

Built for Hiring Teams
‍
Most hiring teams still sift through resumes by hand. How can you quickly spot the best candidates without wasting hours on manual review?

This automation matches each resume against your job criteria, scores it using AI, and logs key details like name, experience, and skills into Google Sheets. Built in n8n, it eliminates repetitive review work and helps your team focus on top candidates faster.

Try this AI Agent now
Illustration showing resume screening automation with 90% less manual work and up to $2k monthly savings, featuring a man working on a laptop and graphics of resumes and ratings.

What to Expect

Fully automates resume scoring and summaries for hiring teams using Google Sheets and Docs.

It reads each new resume, compares it to the job description, and logs a clear AI-written fit summary.

n8n workflow diagram fetching application data, retrieving job descriptions, analyzing with AI, running code processing, and updating Google Sheets.

Every time a new applicant is added to your Google Sheet, this automation takes over. It grabs the matching job post from Google Docs, scans the resume, and uses AI to evaluate the candidate. Then it writes a short summary, notes key qualifications or gaps, and saves the results in a clean, structured sheet ready for review.

You save time, avoid guesswork, and get consistent insights with zero manual effort.

The old way?
Done manually.

Here’s what the old process looked like:
Read resumes line by line without context
Matched candidates loosely to job descriptions
Wrote notes and scores based on gut feel
Pasted highlights into spreadsheets
Struggled to keep up as new applications came in
It was time-consuming, inconsistent, and easy to fall behind, especially when applications spiked.

The new way?
Fully automated.

With this automation, the entire process gets handled for you:
Detects new applicants in your Google Sheet
Pulls the matching job post from Google Docs
Evaluates resume fit using AI
Writes a short, clear summary with key points
Saves everything in a clean results sheet
Now you move faster, stay consistent, and never miss a strong candidate.

Automate the Busywork

Schedule a free 30-minute audit and discover how no-code tools can cut hours from your weekly tasks.
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How the Automation Comes Together

This automation manages the full resume screening process without needing manual effort.

n8n coordinates every step from submission to output, while Google Sheets tracks applicants and logs the results automatically.

Google Docs provides the matching job description for context, and GPT 4 reviews each resume, scores the fit, and writes a clear summary.
Workflow illustration showing Google Sheets and n8n automation integrated with search, AI analysis, and structured data entry for job application processing
AI Agent toolkit

Tools used to build this AI agent

n8n logo
n8n

Runs the entire workflow—takes input, sends it through AI, and logs the results.

google docs logo
Google Docs

Stores the job description used for resume comparison.

openai logo
OpenAI

Scores each resume, compares it to the job, and writes a short summary.

googler sheets logo
Google Sheets

Captures the match score, summary, and decision for every applicant.

What You'll Gain

90% less manual work

No more reading resumes or writing summaries by hand ever again.

0 bottlenecks

Applications are scored and logged the moment they appear in Sheets.

Saves thousands per month

Eliminates the need for extra recruiters or costly manual screening hours.

No mistakes no bias

Every candidate is evaluated with the same structured and fair process.

Hands off setup

Set it up once and let the system handle everything automatically.

What We Actually Tell the AI

This is the exact prompt we send to GPT-4o. It takes the raw form inputs and turns them into clear, natural messages your team would be comfortable sending.

Structured resume evaluation prompt template showing role instruction, behavioral priming, task decomposition, input reference, and output constraints for AI-based candidate-job matching.
Resume Match Evaluation Prompt

Role Instructioning → Sets the assistant’s identity as a recruiter working in an agency, with a strict and detail-oriented approach to resume evaluation.

‍Behavioral Priming → Frames the assistant's mindset to critically assess candidates, flag issues like job-hopping, and determine suitability based on resume signals.

‍Task Decomposition → Breaks down the assistant's responsibilities into seven specific outputs, including match score, summaries, and contact details.

‍Input Reference → Provides dynamic placeholders for the job description and applicant resume content.

‍Output Constraints → Specifies the exact JSON schema the assistant must use to return the result, with required fields and format.

Cost Comparison with AI Agents

Here’s a quick overview to help assess monthly costs and workload volume for ongoing operations.
vs
AI Agent for Resume Scorer
Ranges from $60 to $150 per month covers GPT-4 Mini usage, n8n automation, and Google Sheets integration.
Around 300 to 1,500+ CVs per month  processed in real time with AI scoring and structured output.
Manual Resume Screener
Ranges from $500 to $2,500+ per month based on HR staff salary, hours spent, and manual workload.
Around 50 to 200 CVs per month limited by staff availability, fatigue, and manual effort.
We automate, you accelerate

We'll handle the tech so you don't have to.

You don’t need to set up or learn how automation works.
Our AI agents are built to run fully hands-off, like a clone that handles the repetitive tasks for you.

Need something custom? We’ll handle it all including:

Prompt writing and optimization
Automation flow design and testing
Tool integrations
Delivery setup
Manage you maintenance and updates

What is prompt writing and optimization?

It is the process of crafting and refining instructions for AI so it understands the task, delivers accurate results, and formats the output exactly how you need it.
What we do exactly?
Understand your context and use case
Help optimize and rewrite your prompts
Test and refine outputs until it’s working perfectly

What is automation flow design and testing?

This is where we map out how your AI agent behaves: when it runs, what it checks, how it reacts, and what to do if something fails. We don’t just build it. We test it end to end.
What we do exactly?
Design the full logic and decision tree
Add fallback steps for edge cases
Run multiple rounds of testing before launch

What are tool integrations?

We connect your AI agent to the tools you already use. Email, spreadsheets, CRMs, databases, APIs, and more. Everything stays in sync without you needing to copy and paste a thing.
What we do exactly?
Identify which tools your agent needs to talk to
Set up reliable two-way connections
Ensure smooth data flow across systems

What is delivery setup?

Delivery setup means we make sure your AI’s output gets exactly where you need it. Whether that's your inbox, a Google Sheet, your Slack channel, or a CRM.
What we do exactly?
Configure where and how outputs get delivered
Format results so they’re ready to use
Schedule timing or triggers for delivery

What is ongoing maintenance and updates?

AI agents aren't set and forget. We handle updates to prompts, workflows, and integrations so your system keeps working as your needs change.
What we do exactly?
Monitor performance and catch issues early
Update logic, prompts, or tools as needed
Keep everything running behind the scenes

Let us handle it for you.

Just send us an email and tell us the task that is wasting your time and we’ll design the agent and run it in the background.

Or, enter your email and we'll send you how to get started.

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Frequently asked questions

We’ve covered the usual questions. Got a unique one? Send us an email

What if I have different job roles with different descriptions?

No problem. The agent pulls the job description from Google Docs, so just swap in the right file for each role. You don’t need to rebuild anything, just update the doc, and the AI will evaluate every new resume against the latest version.

Do I need to know how to code to set this up?

Not really. If you’ve used Zapier or set up a Google Sheet, you’ll be fine. This runs on n8n, Google Sheets, and Docs, tools you probably already use. And if you’d rather not touch the setup, we can help you get it live.

Can I customize how the results are stored?

Absolutely. You control the Google Sheet layout. Want more fields? Add them. Prefer a different summary format? Just tweak the output prompt or the code block. The system’s flexible, no locked-in templates or rigid formats.

Built to be Cloned

You can drop this into your own hiring flow and have a working resume screener up and running fast. Whether you’re hiring junior staff, senior leads, or anything in between, it’s ready to handle it.

If you’re tired of reading resumes one by one, scoring by instinct, and manually updating sheets, this takes the load off.

The agent’s built, tested, and easy to tailor to your needs. Copy it, adjust a few details, and put it to work.

Need help getting it live? Just ask. Fill the form or Send us an email

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{ "automation_name": "AI Agent for Resume Scoring", "type": "AI-Powered Candidate Evaluation Workflow", "tech_stack": ["n8n", "OpenAI GPT-4", "Google Sheets", "Google Docs", "Gmail"], "data_sources": ["Uploaded resumes", "Job descriptions", "Google Docs input"], "output_format": ["Candidate scores", "Evaluation summaries", "Google Sheet logs"], "prompt_style": "Scoring rubric-based evaluation with summary generation and bias reduction logic", "use_cases": [ "Score resumes instantly based on job-specific criteria", "Summarize candidate strengths and weaknesses", "Reduce manual screening time for hiring teams", "Feed evaluation results into internal hiring dashboards" ], "deployment": "Self-hosted via n8n with Google Docs parsing, GPT scoring, and structured logging in Sheets", "tags": ["resume scoring", "AI agent", "candidate evaluation", "HR automation", "GPT-4", "n8n", "recruiting", "job matching"] }